Replaces 15–20 minutes of manual project setup with a single form submission. Fill in the client name, hit submit — Epic in Jira, channel in Slack, folders in Drive.
~15 seconds
from form submit to fully configured workspace
// the problem
You open Jira and create an Epic. Then you remember you forgot to add the kickoff tasks, so you go back and add those. Then you open Slack and create a private channel — but you have to look up the naming convention you agreed on six months ago. Then you invite the team, but you always miss someone. Then you open Drive and create the folder structure — except you can't remember if it was "Client / Project" or "Project / Client" and the structure is different from the last three projects anyway.
Twenty, thirty, forty minutes later, the project exists. Nobody started working on it. You just did glorified admin.
// what it does
A self-hosted n8n workflow triggered by a form. Google Drive, Jira, and Slack all run in parallel — done in ~15 seconds.
form submission │ ├── Google Drive ─────────────────────────────────┐ │ ├── find or create client folder │ │ ├── create project subfolder │ │ ├── share with team (writer access) │ runs │ └── create 5 subfolders │ in │ │ parallel └── Jira + Slack ────────────────────────────────┤ ├── Epic → kickoff tasks + due dates │ └── private channel → invite all │ ▼ ~15 seconds
Creates an Epic named after the client and project, then adds a set of kickoff tasks — schedule the kickoff call, send the welcome email, set up access, define DoR/DoD, start the backlog. Due dates calculated from your project start date.
Creates a private channel named after the project and invites all team members from the form.
Finds or creates the client folder, adds a project subfolder, shares it with the team, and creates five subfolders with a consistent structure.
// features
Jira Cloud, Slack, Google Drive — runs through your existing n8n instance. Nothing new to sign up for.
Standard kickoff (5 tasks), Discovery (4 tasks), Consulting (4 tasks). Each has its own task list with priorities and due dates relative to your project start date.
Add a new project type by editing two places in the workflow. Each task gets a summary, priority, due date offset, and optional assignee.
Five subfolders — Documentation, Design, Development, Client Communication, Resources — created automatically. Change the list once; every future project inherits it.
Client folder already exists — reuses it. Channel name has non-ASCII characters — transliterated. Start date left blank — defaults to today. None of these require you to do anything.
Runs on your n8n instance. The code is yours — read it, modify it, keep it.
// what's included
No SaaS dashboard. No account to create. Import the workflow, follow the checklist, activate.
project-kickoff-automation/ ├── workflow-jira.json The n8n workflow — import and go ├── README.md Full documentation and customization guide └── SETUP.md Step-by-step setup checklist (~20 min)
// who it's for
// faq
// get it
One purchase. Runs on your n8n. Yours to modify.
Get the workflow — $39n8n 1.47+ · Jira Cloud · Slack · Google Drive